The GCC states have all acceded to the New York Convention on the Recognition and Enforcement of Foreign Arbitral Awards (New York Convention). Article 1 of the New York Convention provides legislative standards for the recognition and enforcement of both arbitration agreements and foreign and non-domestic arbitral awards. Its principal aim is to ensure that foreign and non-domestic arbitral awards are not discriminated against, and are enforceable in the same way as domestic awards.
Mandatory drafting guidelines
An arbitration agreement is an agreement by the parties to submit all or specific disputes to be resolved by arbitration in respect of a defined legal relationship, whether contractual or otherwise.
A valid arbitration agreement is independent of and separate to the other terms of contract in which it is contained. This is known as the doctrine of separability and means that an arbitration agreement, if validly incorporated, may survive the termination or nullity of the underlying contract.
Based on the current arbitration laws in the GCC, certain mandatory requirements must be met if an arbitration agreement in a construction contract is to be considered valid and enforceable. If these requirements are not met, the arbitration agreement may be found to be pathological (void or invalid), putting at risk the enforceability of any arbitral award.
A written agreement
The arbitration agreement must be evidenced in writing, even if the contract or other underlying agreement was concluded orally.
An agreement is in writing if it is recorded in a written form. Depending on the GCC state, this may include an exchange of correspondence such as a letter or telegram, verifiable electronic communication or an exchange of written pleadings in which the existence of an arbitration agreement is alleged by one party and not denied by the other.
The safest way of evidencing an agreement to arbitrate is to include an arbitration clause within the body of a written main contract, signed by the parties.
Incorporation by reference
A reference in a contract to a document containing an arbitration clause may constitute a valid arbitration agreement "in writing", provided that the reference makes that clause "part" or an "integral part" of the contract. In the construction industry, this is frequently done by reference to a set of terms and conditions, such as the FIDIC standard form.
The overriding principle is that there must be certainty regarding the parties' agreement to arbitrate. Whether or not such certainty exists is an issue falling within the discretion of the relevant court. This has been problematic in the UAE in particular, due to a perception by the judiciary that certainty is not achieved through the incorporation of terms by reference where a party is disposing of its fundamental right to resolve disputes through the courts.
The safest means of ensuring that the arbitration agreement is an integral part of the contract is to remove it from the standard terms and conditions and place it within the body of the signed main contract. If this is not an option, the arbitration clause to be incorporated by reference should be signed by the parties within the appended standard terms and conditions. The Dubai courts have found that simply initialling the arbitration clause, as opposed to signing, may not be sufficient.
Defining the subject matter of the dispute
If the arbitration agreement is concluded after a dispute has already arisen, the arbitration agreement must define the "subject matter" of the dispute failing which the agreement will be invalid.
This rule has limited applicability in the construction context, as most arbitration agreements are included within the contract signed at the start of the project on the basis that "all disputes arising or in connection with the contract" will be referred to arbitration.
In Kuwait, even if the arbitration agreement is drafted before a dispute arises, the subject matter of the dispute must still be defined, either in the arbitration agreement itself or during the trial or pleading.
Any award issued on matters not included within the arbitration agreement may be subject to nullification, either in whole or in respect of the offending part of the award only.
The subject matter of the arbitration agreement must be capable of resolution by way of arbitration under the laws of the GCC member states.
Arbitration is not permitted in matters where "conciliation is not permitted". These generally include matters within the exclusive jurisdiction of the courts, special committees or tribunals; and matters of a public policy or public order nature.
The terms "public policy" and "public order" are not defined by law in the GCC. This creates a degree of uncertainty around the enforceability of arbitral decisions. Common public policy grounds for refusing enforcement of an arbitral award include where the dispute arose under an agreement for the provision of prohibited goods or services, or where contractual dealings with Israel are concerned.
In Saudi Arabia, parties are free to choose the law applicable to the procedure and substance of the dispute. However, any award which violates the principles of sharia law cannot be enforced.
Authority and capacity
An arbitration agreement will only be valid if the legal or natural persons entering into it have the capacity to bind the contracting party to arbitration.
The requirements for finding capacity vary between GCC member states. For example, the UAE courts have historically taken a strict view of this issue, requiring actual authority on the part of the signer. However, recent cases have trended in a more progressive direction, towards arguments based on implied or apparent authority.
In practice, it is prudent to check the companies' articles of association and request a special power of attorney or equivalent document, in each case confirming that the individuals signing the contract or arbitration clause have the authority to do so. The names, capability and authority of the signers should be clearly set out alongside the signatures.
Note that the capacity of GCC government bodies to enter into arbitration agreements without approval from a government minister or by special provision of the law is sometimes restricted by national laws - for example, in Saudi Arabia.
Composition of the arbitral tribunal
Parties are free to decide on the number of arbitrators provided that the total is an odd number.
In some GCC states, failure to specify an odd number of arbitrators will trigger either a deeming provision under the arbitration law – usually requiring a panel of three arbitrators – or invalidity of the arbitration agreement. This is likely due to the fact that an even number of arbitrators would undermine the panel's ability to reach a majority decision.
There are some restrictions on the standing of arbitrators. For example, Saudi Arabia requires the appointment of a chair or sole arbitrator of "full legal capacity, of good conduct and reputation", with a university degree in either sharia or law. The arbitrator may not be a minor, debarred of their civil rights by reason of criminal punishment, or bankrupt.
Failure to comply with any mandatory provisions of domestic law regarding the format and content of an arbitration agreement may lead to an application for setting aside the arbitrator's award.
Arbitral institutions and procedural rules
A well-drafted arbitration agreement should clearly identify the arbitral institution and procedural rules to be adopted in the event of a dispute.
In the GCC, parties are free to choose the procedural rules to be followed by the arbitral tribunal - including those adopted by international arbitration centres such as the LCIA, the ICC and UNCITRAL - subject to any mandatory overriding rules. The parties are also free to specify that the arbitration should be 'ad hoc', administered by a bespoke set of procedural rules and institutions. A number of Dubai government entities, including the Dubai Roads and Transport Authority, have opted for ad hoc arbitration in their contracts.
Arbitration centres based in the GCC include:
There is currently no domestic arbitration centre in Oman.