Disclosure of home addresses of directors and secretaries

Out-Law Guide | 17 Jun 2010 | 12:43 pm | 2 min. read

Directors of UK companies can now request that their home addresses be removed from registers at Companies House. Home addresses can be replaced with company addresses.

This guide was last updated in May 2018

The UK government has said that the availability of addresses has resulted in directors being twice as likely as others to be the victim of identity fraud and the change in approach is intended to address this.

The law came into force on 26 April 2018.

Until October 2009, the home addresses of directors and secretaries were available for all to see at Companies House. If an individual could show that they were at serious risk of violence or intimidation, a confidentiality order could be applied for and, if granted, their private address would then be kept from public view. This was of most obvious use to those directors under threat from animal rights activists.

Since October 2009, only service addresses, which may be the company’s registered office or any other business address, have had to appear on the public record. Directors still have to give a home address to their company on appointment, and the company still has to pass that address on to Companies House, but it’s now kept confidential, with no right of access for the general public. Secretaries need only give a service address.

The big drawback with these rules was that home addresses already available at Companies House before 1 October 2009 continued to be available. The only exception was for directors who could show a serious risk of violence or intimidation because of the activities of the company on whose board they sat and even then, for technical reasons, only addresses posted after 1 January 2003 would be removed. In addition, some directors or their representatives filed forms at Companies House after October 2009 which included residential rather than service addresses.

The UK government has said that the availability of addresses has resulted in directors being twice as likely as others to be the victim of identity fraud and therefore measures were introduced to address this.  From 26 April 2018, home addresses from any period can now be removed from the public record at Companies House.  To do this a director must make an application to Companies House containing:

  • their name;
  • the home address to be removed together with (i) a list of all documents where the address appears and (ii) the name and registered number of each company associated with the address;
  • a correspondence address (to communicate in respect of the application);
  • the person's date of birth, and
  • the service address that will replace the home address.

It is not possible to remove a residential address which has been used as a current or previous registered office address.

Application forms are available on request from Companies House and there is a fee per document requiring removal.

The confidentiality this reinforces is not absolute. Two groups continue to have access to home addresses: public authorities such as the police, HM Revenue & Customs and the FCA; and credit reference agencies (because the credit worthiness of directors may affect their companies’ access to bank lending). The latter can still be denied access if a director believes that they, and anyone who lives with them, is at serious risk of violence or intimidation; evidence of police involvement and quoting a police incident number will help any application for confidentiality.